Your Council

Deputations and Petitions

Deputations may be received, provided an application for admission, setting out the subject, has been lodged with the Chief Executive at least ten clear days before the date of the meeting concerned, and has been subsequently approved by the Chairperson.

This page outlines the process for deputations at meetings and the presentation of petitions.

Deputations

Pursuant to Standing Orders clause 3.19, deputations may be received, provided an application for admission, setting out the subject, has been lodged with the Chief Executive at least two working days before the date of the meeting concerned, and has been subsequently approved by the Chairperson. The Chairperson may refuse requests for deputations which are repetitious, or offensive.

The Chairperson may decide, in a matter of urgency or major public interest, that a deputation be received.

Except with the approval of the Council, not more than two members of a deputation may address the meeting.

A limit of five minutes is placed on each of the two members of any deputation addressing the meeting, unless the meeting determines otherwise.

Petitions

Pursuant to Standing Orders clause 3.20, every petition presented shall comprise less than 50 words, not including signatories and shall not be disrespectful. 

A limit of five minutes shall be placed on any petitioner presenting a petition, unless the Local Authority determines otherwise.  The Chair of the meeting will formally receive the petition.

For clarification, or any enquiry, regarding the above guidelines, members of the public are requested to contact the Democracy Services Team Leader on (04) 296 4700.