Our process

Meetings are sometimes cancelled for a variety of reasons. If you're intending to attend a scheduled meeting you may wish to confirm it is still to be held by checking our Calendar of upcoming meetings page or contacting us.

Minutes

Before a set of minutes are published on the website the Council, committee or community board first has to meet to consider the draft minutes and confirm them as a fair and accurate record of the meeting.

This approach is standard procedure and is reflected in the standing item on each agenda called ‘Confirmation of minutes’. It is only after this approval process has been undertaken that the full minutes are published on the website.

Transparent and accountable decision-making

We’re committed to transparency and accountability in our meetings, workshops and briefings.

We want to make our meetings accessible to the public, and we’ll only close them to the public if there’s a valid reason under legislation. If we need to exclude the public from a meeting, we’ll make the reasons for this clear on our website. When these are released, you can also read our Public excluded session decisions.