Kāpiti Coast District Council Kāpiti Coast District Council
Search
  • Home
  • Rohe | District
  • Kaunihera | Council
  • Ratonga | Services
  • Ngā Kaupapa | What's On
  • Whakapā mai | Contact
  • Rohe | District
    • Aquatics
    • Beaches
    • Doing business in Kāpiti
    • Maps
    • Our community
    • Our Kāpiti
    • Visiting Kāpiti
    • Arts and culture
    • Civil Defence | Emergency Management
    • Libraries
    • Open spaces
    • Our environment
    • Mana Whenua
    • Aquatics
    • Arts and culture
    • Beaches
    • Civil Defence | Emergency Management
    • Doing business in Kāpiti
    • Libraries
    • Maps
    • Open spaces
    • Our community
    • Our environment
    • Our Kāpiti
    • Mana Whenua
    • Visiting Kāpiti
  • Kaunihera | Council
    • The role of Council
    • Our elected members
    • Our vision and direction
    • Documents
    • Projects
    • Partners
    • Our awards for environmental care
    • Central government reforms
    • Executive management
    • Meetings
    • Delivering for Kāpiti
    • Planning
    • Job vacancies
    • Local elections
    • Official Information Requests
    • Support for Whangārei
    • The role of Council
    • Executive management
    • Our elected members
    • Meetings
    • Our vision and direction
    • Delivering for Kāpiti
    • Documents
    • Planning
    • Projects
    • Job vacancies
    • Partners
    • Local elections
    • Our awards for environmental care
    • Official Information Requests
    • Central government reforms
    • Support for Whangārei
  • Ratonga | Services
    • A–Z council services and facilities
    • A–Z council services and facilities
  • Ngā Kaupapa | What's on
    • News
    • Everything Kāpiti e-newsletter
    • Calendar of meetings and forums
    • Kāpiti Schools Sports Programme
    • News archive
    • Have your say
    • Things to do in Kāpiti
    • Follow us
    • News
    • News archive
    • Everything Kāpiti e-newsletter
    • Have your say
    • Calendar of meetings and forums
    • Things to do in Kāpiti
    • Kāpiti Schools Sports Programme
    • Follow us
  • Whakapā mai | Contact
    • Contact us
    • Follow us
    • About this website
    • Official Information Requests
    • Council facilities opening hours
    • Antenno
    • Social Media terms of use
    • Online service request / Complaints
    • Contact us
    • Council facilities opening hours
    • Follow us
    • Antenno
    • About this website
    • Social Media terms of use
    • Official Information Requests
    • Online service request / Complaints
Search
Close
Hit enter to search or ESC to close
HomeKaunihera | CouncilMeetingsMeeting processPublic speaking in meetings
Kaunihera | Council
  • The role of Councilkeyboard_arrow_down
  • Executive management
  • Our elected memberskeyboard_arrow_down
  • Meetingskeyboard_arrow_up
    • Meetings and agendas
    • Calendar of upcoming meetings
    • Meeting process
      • Public forums before meetings
      • Public speaking in meetings
      • Standing orders
      • Deputations and petitions
    • Public Excluded Session decisions
    • District Licensing Committee
    • Appeals Hearing Committee
    • Previous term meetings
  • Our vision and direction
  • Delivering for Kāpitikeyboard_arrow_down
  • Documentskeyboard_arrow_down
  • Planningkeyboard_arrow_down
  • Projectskeyboard_arrow_down
  • Job vacancieskeyboard_arrow_down
  • Partnerskeyboard_arrow_down
  • Local electionskeyboard_arrow_down
  • Our awards for environmental care
  • Official Information Requests
  • Central government reforms
  • Support for Whangārei

Public speaking in meetings

The following instructions outline how you can speak at a Council meeting, including how to book a public speaking time. Public speaking time take place as part of the meeting, and be recorded and minuted. Topics will generally relate to items on the agenda.

Public speaking | Health and safety | At the meeting | Speaking | Public speaking application form 

Public speaking 

At the beginning of Council and committee meetings there's time where you may address the Mayor and councillors about matters generally relating to the items on the agenda, and at the end of the meeting there's time for public speaking on other items not on the agenda.

You'll usually have a maximum of 3 minutes of speaking time. The Chair may restrict the time eg to 2 minutes where there are more than six speakers for public speaking time.

Speakers must book by emailing Democracy.Services@kapiticoast.govt.nz by 12.00 midday the day before the meeting. You'll need to provide:

  • your name
  • whether you're representing an organisation
  • which agenda item, if any, you wish to speak on
  • whether you're speaking to a written submission
  • any written material supporting your position that you wish to share with councillors

You can read copies of agendas and reports online at least two days before the meeting.

The Democracy Services team will advise you of your allocated speaking slot by 5pm the day before the meeting. We'll also confirm how long you have to speak. 


Health and safety

For the health and safety of all attendees in the meeting, you must let the Democracy Services team know before the day of the meeting, and seek any required approval, if you intend providing material samples or evidential material (other than paper form). Council reserves the right to decline the individual's request if it believes there is potential to endanger the health and safety of others.


At the meeting 

Council meetings are quite formal, so please understand and follow these basic rules:

  • At the end of your oral submission, you may be asked questions by elected members.
  • It's important not to interrupt councillors when they're speaking, and not to speak until requested by the Chair. 

Speaking

The Chair will also advise you how long you have to speak. You'll be timed, so please be careful to use your minutes wisely. The Chair may terminate your statement if it's disrespectful or offensive.

Rules generally pertaining to Public Speaking Time are under Section 15 of Standing Orders, which were adopted by Council on 24 November 2022. 


Public speaking application form

Hot topics

  • Grants, funding and awards
  • Maps
  • Public forum at Council
  • Recycling and rubbish
  • Sources and consumption rates
  • Recreational water quality

Quick links

  • Alcohol licences
  • Civil defence
  • Sports ground status
  • District Plan
  • Responses to Official Information Requests

Services & information

  • A–Z of services and facilities
  • Service status
  • Job vacancies
  • Information for businesses
  • Property information
  • Maps
  • Kāpiti Coast destination website

Get in touch  facebook  Instagram  Youtube

shielded

Kāpiti Coast District Council
175 Rimu Road
Private Bag 60601
Paraparaumu 5254

Phone: 04 296 4700
Toll free: 0800 486 486
Fax: 04 296 4830
kapiti.council@kapiticoast.govt.nz

page rip
© Copyright 2023 Kāpiti Coast District Council
SitemapAbout this websiteAccessibilityLegal Notices
NZ Government logo